1.0 INTRODUCTION

Fermilab submitted the first Integrated Safety Management Plan to the DOE Fermi Group on April 1, 1997 fulfilling a requirement in the Fermilab contract, which went into effect January 1, 1997. Revision No. 1 was submitted December 1, 1997 incorporating modifications suggested by a self assessment made earlier that year. In August 1998, Revision No. 2 was submitted which incorporated guidance received from DOE SC and DOE CH. This revision, Revision No. 3, incorporates changes made since August 1998 in Fermilab ES&H Programs as part of the ongoing continuous improvement and changes suggested by the ISM Verification Phase 1 and Phase 2 conducted by DOE CH in September of 1999.

The Fermilab Integrated Safety Management Plan (ISMP) was developed by providing a roadmap linking existing policies and programs to the Integrated Safety Management (ISM) format, addressing the seven guiding principles and the five core functions of ISM. This plan is updated annually as necessary.

Section 2 of the ISMP presents the key policies, practices, and organizational features that support integrating safety into all aspects of Fermilab work. Section 4.0 of the ISMP discusses how each of the ES&H functions is integrated into the work of Fermilab and how each of the ES&H principles is addressed within each function. However, four of the principles, Line Responsibility, Clear Roles and Responsibilities, Competence Commensurate with Responsibilities, and Balanced Priorities are so fundamental to any management system that they are discussed separately in Section 3.0. Two principles, Identification of Standards and Requirements and Hazard Controls Tailored to the Work, are more specific to the function Develop and Implement Controls and are thus mostly addressed under that function discussion. Operations Authorization is most specific to the function Do Work Within Controls and therefore primarily discussed in that section.

The safety program for subcontractors, users, and visitors is integrated into the Fermilab ES&H program, but is discussed separately, for emphasis and clarity in Section 5.0.

The Fermilab ISMP encompasses the scope and expectations of both the Integrated Safety Management Policy and the ES&H Management Plan. As indicated above, Sections 2 through 5 address the requirements of the DOE Integrated Safety Management Policy. Section 6, Annual Implementation Plan, outlines the Annual Plan and references 3 appendices. It is intended that these appendices get updated each year.

Appendix A discusses the ES&H performance indicators, which are in the Fermilab/DOE contract. Since these performance indicators are negotiated each year, it is anticipated that this section will be revised each year.

Appendix B is a summary of ES&H performance for previous years, thus will be updated annually.

Appendix C contains the ES&H Budget Plan and Risk Management Summary, also updated annually.

2.0 LABORATORY ORGANIZATION AND POLICIES FOR ISM

2.1 Integrated ES&H Management Policies

Fermilab's mission is to advance the understanding of the fundamental nature of matter and energy by providing leadership and resources for qualified researchers to conduct basic research at the frontiers of high energy physics and related disciplines.

It is the objective of Fermilab Management to systematically integrate excellence in ES&H into the management and work practices of all activities at all levels so that our mission is achieved while protecting the public, the worker, and the environment. This is accomplished by ensuring that the overall management of safety functions and activities is an integral part of our mission accomplishment.

In February 1998 the Director issued the following policy statement.

"Fermilab employees and users will only conduct work and operations in a safe and environmentally sound manner."

Furthermore, the Director announced the following goals:

" Fermilab will reduce its Lost Workday Case Rate (LWCR) from 3.1 (present rate) to 2.1 by the end of CY98, to 1.6 by the end of CY99, and to 0.8 by the end of CY2000."

Success in meeting these goals and the contractual performance measures is monitored by the Director and Division/Section Heads through periodic reports from the Senior Laboratory Safety Officer at the weekly Scheduling Meetings. The Lab met, and exceeded, the first two goals with LWCR’s of 1.94 and 1.23 respectively.

2.2 Organizational Approach to Performing Work Safely

An overview of the organizational structure of the Lab is given here to show how the Laboratory organizational approach supports the functions and principles of integrated safety management. Roles and responsibilities are discussed in more detail in Section 3.

The foundation of integrated safety management is line responsibility; i.e., the line organization must have the authority, responsibility, and be held accountable for integrating ES&H into, and as a part of, all of the work that they do. Line responsibility for safety is woven into the organizational structure, as well as all aspects of the ES&H program at Fermilab. The Laboratory Director has ultimate responsibility for all aspects of ES&H for all work done under the URA/DOE contract on the Fermilab site. The Director delegates the ES&H responsibility to the line managers (division/section heads) assigned to carry out the work. The responsibility is further delegated to line supervisors and ultimately to the workers.

At the same time the Director has established a staff organization of ES&H professionals (ES&H Section) independent of the line organizations, one function of which is to provide the Director with an independent assessment of the effectiveness of the line managers in carrying out their responsibilities. This is similar to a corporate safety function within commercial organizations. In turn, most line managers (division/section heads) have professional ES&H personnel on their staff to support their implementation of the Lab’s ES&H program and to provide the managers with assessments of the effectiveness of their personnel in implementing the Lab’s ES&H program. Thus, there is an ES&H organizational structure independent of but parallel to the line organization that advises the line organization on ES&H matters, but does not usurp the responsibility for ES&H performance from the line organization.

The Environment, Safety and Health Executive Committee (ESHEC) is a high level committee of senior Laboratory officials whose function is to advise the Director on ES&H/QA policy. Annually, the ESHEC reviews progress in meeting current year labwide ES&H goals and establishes the next-year labwide ES&H goals. Membership of the ESHEC includes the Director, who acts as chair, Deputy Director, Associate Directors, and the division/section heads. The Associate Director for Operations Support is vice chair. The chair of the Laboratory Safety Committee and the ES&H Section Associate Heads are ex-officio members.

A Laboratory Safety Committee (LSC) has been established to provide an avenue for Laboratory employees to advise the Director on ES&H policy and program needs. There is extensive worker participation on the LSC, the LSC subcommittees, and their sub-panels. About 140 employees participate on these committees. About one quarter are safety professionals with varying expertise, the others are physicists, engineers, technicians and other support personnel. The technical expertise harnessed by the subcommittees is crucial to the development of effective technical safety programs (for example cryogenic, electrical, and mechanical safety) and to the technical review of the implementation of those programs.

2.3 Integrating ES&H into Business Practices

This section highlights some of the ways safety is integrated throughout the business practices of Fermilab—e.g., purchasing, contract management, property management and shipping and receiving. Section 5 also provides some details of ISM and subcontracting practices.

Purchasing

The Laboratory Purchasing Department integrates ES&H throughout the life cycle of their activities. They participate in determining specifications on purchase orders; e.g., ensuring affirmative procurement is followed in obtaining recycled material when appropriate. The Purchasing Department checks for appropriate signature approval as specified in the Fermilab ES&H Manual (FESHM). It is also their responsibility to ensure acquisition of material safety data sheets as needed.

Shipping and Receiving

The Shipping and Receiving Department ensures that material meets ES&H requirements when it arrives and that it is distributed within the Lab according to the requirements of the Fermilab ES&H Manual. They keep records of the distribution of hazardous material on site. They also ensure applicable requirements are met for all off-site shipments.

Stockroom

The Stockroom clears all new chemicals to be stocked through ES&H professionals. The Stockroom also works with the ES&H Section to identify and obtain less hazardous chemicals for replacement stock.

Property Group

The Property Group has a very successful program for recycling scrap metal. They carefully monitor that recycled material meets all ES&H requirements. There is also an active program to excess property when possible. This group ensures that all material received for storage meets the ES&H requirements established for stored material.

2.4 Integration Factors

It is our intent that the management systems at Fermilab satisfy the Objective of Integrated Safety Management as stated in DOE P 450.4. Fermilab policies and programs are designed to systematically integrate ES&H into the management and work practices at all levels so that our mission is accomplished while protecting the public, the worker, and the environment. In other words, it is our intent that the overall management of safety functions and activities become an integral part of our mission accomplishment.

The Laboratory program is documented in several manuals--ES&H Manual, Radiological Control Manual, Emergency Response Plan, etc. The requirements of the program are to be implemented uniformly across Laboratory organizations unless there is a reason for different implementation practices. In recent years Lab management has made an increasing effort to minimize organizational differences; e.g., more standardization in training, a uniform traffic violation policy. Of course, some requirements are only applicable in some organizations; e.g., Safety Assessment Documents, and interlock requirements.

Fermilab strives to allow divisions/sections to implement the Laboratory (institutional) ES&H Program within their organizations in a way that makes the most sense for their organizations. In practice, there is a lot of division/section participation in the development of institutional programs and considerable effort is made to obtain universal buy-in as Lab programs are developed, so implementation variations are few. Uniformity is imposed where implementation by one organization may have a negative impact on another; e.g., training uniformity is nearly universal, traffic enforcement is universal. Therefore, in nearly all cases, there are distinct variations in implementation at the division/section level or activity level only when there is a need because of the nature of the operations. Table 1 (see below) indicates a few cases where implementation of the core functions is distinguishable at the division/sections or activity level. Section 4 also elaborates on variations in implementation at different levels.

The Laboratory practice of ensuring that draft ES&H programs receive labwide review ensures that hazard control systems within a specific functional area do not conflict with controls established in other functional areas. This distribution and review allows experts from various disciplines and technical skills to provide input on the proposals before they are adopted.

Table 1

Implementation of Core Functions at Different Organizational Levels

Most of the documentation of implementation of the ISM Core Functions is at the institutional (Laboratory) level. This appendix lists, for each core function, some implementation mechanisms identifiable at the institutional level, division/section level or project/activity level.

Core Functions	Institutional Level	Divisional Level	Project or Activity Level
1. Work Planning	· Fermilab Institutional Plan · ES&H Management Plan · Environmental Monitoring Plan · Radiological ALARA Plan · Emergency Plan · QA Plan · Spokespersons Proposals for Experiments	· Project Engineering Manual (FESS) · Pre-Route Planning for Commercial Carrier Transports (BSS) · Beams Division Procedures (BDSP-08-0601) · ALARA Reviews · Work Notification Form	· Conceptual Design Report Development
2. Hazard & Risk Analysis	Hazard Assessment Document – Site Emergency Plan	· Safety Assessment Document (SAD) · Preliminary Hazard Analysis (PHA) · NEPA Reviews · ES&H review of procurements ·	· Experimental ES&H Review Committee (PPD) · PPE Hazard Assessment · Job Hazard Analysis · ODH Analysis · Work Notification Form · Electrical Hazard Analysis/Work Permit
3. Establishment of Control	· Work Smart Standards · FESHM · Radiological Control Manual · Engineering Standards	· Division Procedures · Beam Permit (BD) · Run Conditions (PPD) · Skill of Craft (FESS) · Operation Readiness Clearance (TD) · Keylogger/training requirements (BD)	· Department/Group Procedures · Interlock Procedures (BD) · Search & Secure (BD) · Conduct of Operations
4. Work Performance	· Actual work is performed at the Project or Activity Level · Development and Maintenance of ES&H Guidance Documents	· Training	· Management Information System Control (FESS)
5. Feedback & Improvement <