APPENDIX C
ES&H BUDGET PLAN AND RISK MANAGEMENT SUMMARY
FY99
INTRODUCTION
This plan was prepared in accordance
with the FY99 guidance from EH (1/97) and ER (12/18/96). The
process combined top-down guidance from the Department of Energy
with bottom-up analysis and decision making by Fermilab ES&H
professionals and line managers. This risk-based, resource-constrained
management process is used by Fermilab to optimize available resources
to manage ES&H risks. Using this approach, Laboratory management
was able to determine that sufficient dollars are available under
the current funding scenario to address all significant ES&H
issues.
There are a total of eight ADSs associated
with this plan: one core and seven compliance. This is less than
a third of the number submitted last year. The reduction is primarily
due to the combining of core activities into a single ADS as well
as the closure of GPP-related ADSs. The consolidation of core
activities was advised by the ER guidance.
Beginning in FY98, the funding source
for Fermilabís waste management activities will be transferred
from EM to ER. This is a year earlier than most of the DOE complex,
and apparently stemmed from the Labís designation as a
ìpilot.î Activities include routine waste collection,
storage, and disposal as well as the evaluation and clean up of
contaminated soil around the site. This will add nine FTEs and
about $2M per year to plan costs.
RISK MANAGEMENT
This plan includes seven compliance
ADSs to address a total of 585 net risk points. Most are associated
with water protection or accelerator infrastructure.
Three ADSs primarily address some
form of surface and/or groundwater protection: A97D0002 (Environmental
restoration activities), A93D0086 (Monitoring well network), and
A96D0004 (10 CFR 834 compliance). A97D0002 is an activity that
will transfer from EM to ER in FY98 and involves investigation
and/or remediation of soil contamination which presents a potental
source of water contamination. Taken together, these three ADSs
account for 358 of the net risk points.
Three accelerator infrastructure
projects will address another 206 of the net risk points: A93D0084
(Accelerator Footprint fire protection upgrades), A93D0004 (Beam
enclosure emergency lighting), and A94D0019 (Beams Division electrical
compliance. The associated issues are relatively long-standing.
The single remaining ADS, A96D0002
(FCC fire protection projects), addresses noncompliance with an
NFPA standard that is primarily directed toward property protection
rather than ES&H.
All seven compliance ADSs are currently
funded and in progress, and it is believed that they will adequately
address associated risks. One ADS is scheduled for completion
in FY98 (A93D0086), one in FY99 (A96D0002), one in FY00 (A94D0019),
and three in FY02 (A97D0002, A93D0084, A96D0004). Completion
of the final remaining ADS (A93D0004) may go beyond FY05.
Fermilab has no significant ES&H
risks that will not be adequately addressed at the requested bugdet
level. In particular, there are no unfunded or underfunded activities
that are intended to address emerging issues or activities that
represent good investments.
BUDGET ANALYSIS
This plan assumes that the mission
of Fermilab will not change. Current information on funding for
the Laboratory indicates that a flat funding profile, without
inflationary increases, should be anticipated. Fermilab's projected
total operating dollar budget from High Energy Physics (HEP) funds
for FY97 through FY03 based on the FY98 Congressional Budget Request
and the guidance in the FY99 Unified Field Budget Call is as follows:
Fiscal Year 97 98
99 00 01 02 03
Operating $M $164 $166 $166 $166
$166 $166 $166
Estimated costs for core activities
have been developed based on input from line and budget organizations
and compiled using OMB prescribed inflation factors.
All activities in this plan are designated
as "direct-funded." This approach has the concurrence
of DOE-FRMI, -CH, and -ER. As a single purpose laboratory,
the determination of whether an ADS is funded from program funds
or an indirect pool had often been unclear. In many instances,
this requirement caused the Laboratory to develop duplicate ADSs
for Lab-wide programs. This had created confusion for plan reviewers
and did not properly represent the integrated nature of ES&H
activities at Fermilab.
Also, in prior year submissions,
the cost estimates of the direct funded ADSs included a charge
for overhead. As the ADSs in the current plan include a mixture
of activities from divisions and sections that were previously
termed "direct" funded and "indirect" funded,
it was determined that the inclusion of an overhead charge was
inappropriate. All ES&H activities, whether previously contained
in a direct funded ADS or an indirect funded ADS are included
in this plan.
Beginning in FY98, the funding source
for Fermilabís waste management activities will be transferred
from EM to ER. Guidance in the Congressional Budget Request indicates
that the total funding level will be $2.21M for FY98 inclusive
of overhead. This is about $1.8M when overhead is removed. It
was assumed that this level of funding will continue into future
years, without inflationary increases, and is reflected in the
Labwide fiscal year funding profile given above.
Cost estimates for the activities
contained in the plan ( $M) are as follow:
Fiscal Year 97 98
99 00 01 02 03
Core $8.8 $10.5 $10.4 $10.8 $11.2
$11.6 $12.0
Upgrades $0.3 $1.4 $1.2 $ 1.0
$ 0.9 $ 0.6 $ 0.1
As part of the analysis of the plan,
the Laboratory was instructed to determine the effect on ES&H
activities of a 15% reduction in funding. It was assumed that
a 15% reduction in operating funds would result in an equivalent
reduction in the funds available for ES&H activities. If
this were the case, there would not be sufficient funds to continue
any upgrade activities, as well as some core ES&H activities,
as they are currently structured. However, if this decrease in
funding did occur, it is likely that significant changes would
be made in the Laboratory's goals. At that time, core activities
would be evaluated based on changes in mission and any necessary
adjustments would be made.
PERFORMANCE SUMMARY
The following compliance/improvement
ADSs have been closed out since submission of the ES&H Management
Plan last year.
A93D0051 Secondary containment
A93D0058 Village sanitary sewer system upgrades
A94D0024 Labs 1 & 4 and Machine Shop fire protection project
A95D0003 Domestic water system backflow prevention
A95D0005 OSHA asbestos compliance
A95D0010 Traffic control and automatic gates
A95D0011 Wilson Hall Communications Center / EOC
A96D0001 Wilson Hall Ground Floor Training Center
A96D0003 ES&H performance initiatives
A96D0006 Monitoring
well network - operating