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We just went through an interesting experience, the first elections conducted by correspondence, in accordance with our new Bylaws. This way of conducting elections was set up with the hope that it would dramatically increase member participation. The final statistics are anything but dramatic: barely 25% members cast their votes (see the report of the Nominating/Election Committee below). There are lessons to be learned from this experience, and I believe that the next year will be better. Some of you mentioned that you did not know all the candidates. Perhaps there should be a short info page about each candidate in the spring issue of IARPE next year.
Below is a copy of the Annual Report of the Accelerator Section to the HPS Board. This report also marks my last contribution to IARPE as section president. I would like to thank section officers, board and committee members, and all those who actively participated is section business for their hard work. Good luck to the relay team in July!
Vashek Vylet
ACCELERATOR SECTION ANNUAL REPORT
(1997/1998)
Author: Vashek Vylet, Section President Date: June 24, 1998
Officers of the Accelerator Section:
President: Vashek Vylet
President-Elect: Steve Musolino
Past President: Lutz Moritz
Secretary: Scott Walker
Treasurer: Gerry Fallon
Newsletter Editor: Scott Schwahn
Directors: Jeff Leavey, Tracy Tipping, Wes Dunn, Henry Kahnhauser,
Bob May, Keith Welch
Accelerator Section committees and appointments:
Rules Committee: Steve Musolino and Carter Ficklen
Contact with Program Committee: Steve Musolino
Summer School Committee: Bob May and Paula Trinoskey
Contact for International Summer School (Erice): Lutz Moritz
Scientific Committee: Ken Kase and Don Cossairt
Nominating and Election Committee: Ralph Thomas, Bob May, Lutz Moritz
CASOG Committee: Steve Musolino, Sayed Rokni, Geoff Stapleton, Marcia Torres,
Olin van Dyck, Kamran Vaziri
The purpose of this report is to describe activities of the Accelerator
Section since the last Annual HPS Meeting. It therefore contains elements from
the last midyear report as well as recent updates. The salient activities are
listed below, together with requests for action by the HPS Board.
Elections
In an attempt to increase member participation in the election of Section
officers, the Section submitted an amendment to its Bylaws, which would permit
to cast votes by mail or e-mail. According to oral information from the HPS
Executive Secretary to the Section President, this amendment was approved by
HPS Board of Directors during their meeting in Mobile. Expecting an official
notification of this fact, this year's nomination and election process was
conducted according to the amended Bylaws. The Section Board of Directors
deliberated and took decisions on certain issues. For example, in order to
avoid potential problems, it was decided that no elections will be conducted
at the Annual Meeting, i.e. all votes will be cast "remotely". Since this is
an important change in the way of conducting Section business, a draft of a
report by the Section Election Committee is enclosed as an appendix. Numbers
related to participation are not known at this point, since the election
process is not yet completed.
Request for action: Send official notification regarding Bylaws amendment.
Contribution to the Moyer Fund
The Accelerator Section received $2000 for organizing the technical program of
the '97 midyear meeting in San Jose. The Section agreed to give 50% of its
proceeds to the Moyer Fund.
Request for action: The Accelerator Section hereby requests that $1000 from
its account be transferred to the Moyer Fund.
CASOG (Committee on the Accelerator Safety Order and Guidance)
The work of this committee, set up in 1994, reflects a major effort by the
Section to become an active player in the regulatory process. This work will
result in the publication of a paper (submitted earlier this year to Health
Physics) that documents Section's position on methods for establishing safety
standards at accelerator facilities. The proposed concept provides a rational
way of establishing reliability levels of safety systems needed to control
risk of radiation exposure. It is hoped that the approach outlined in this
paper will be implemented in future regulation pertaining to accelerator
facilities.
Summer School
The section would like to contribute to the Summer School program by
organizing a course on Accelerator Health Physics. The Section contacted Jack
Higgenbotham, Chair of the Summer School. The Section was originally willing
to this course during the 1999 HPS Annual Meeting, but this subject was deemed
too close to the very similar topic of the '97 Midyear Meeting in San Jose.
The Section Summer School Committee will remain on standby, ready to step in
for the 2001 or later Annual Meeting.
International School
Efforts are in progress to revive the "International School of Radiation
Damage and Protection", organized since the late seventies at the Ettore
Majorana Center for Scientific Culture in Erice, Sicily. The Accelerator
Section is proposing to organize the program and find teachers for the
selected courses. Our target is to have the first two-week course in November
2000, possibly followed by similar courses every two or three years. We were
able to secure the support of the European Community for the first course in
the amount of 20,000 ECU (approximately $30,000) and started negotiations with
the Ettore Majorana Center.
Electronic Newsletter
The section continues to publish its electronic newsletter IARPE
(International Accelerator Radiological Protection E-mail), which is
distributed via listserv to approximately 200 readers worldwide. It is also
available on the World Wide Web (current link:
<http://www.sura.org/~schwahn/iarpe.html>.
High Energy Neutron Calibration Facility
Unites States lags behind Europe and Japan it that it has no facility
providing well calibrated beams of mono-energetic neutrons, and high energy
neutrons (above 20 MeV) in particular. That means that accelerator health
physicist have very little means of calibrating their neutron instruments in
the high-energy area. The Accelerator Section is exploring different
possibilities and will continue lobbying for and encourage any effort to
establish such a facility in the US.
Financial Report
(As communicated by the HPS Secretariat)
Statement of Income & Expenses and Account Balance
For the 8 month period ending April 30, 1998
ACCOUNT BALANCE 8/31/97 5789.61
INCOME RECEIVED
Dues from HPS Members 570.00
Contibutions 0.00
TOTAL INCOME COLLECTED 570.00
EXPENSES PAID
Collection & Management 57.00
Annual Meeting Expenses 0.00
TOTAL EXPENSES PAID 57.00
ACCOUNT BALANCE 4/30/98 6,302.61
REPORT OF THE NOMINATING COMMITTEE
Accelerator Section, Health Physics Society
Introduction
It is the expressed wish its membership that the Accelerator Section organizes
its elections to facilitate the participation of all members in good standing.
In the past it was important to attend the Section's Annual Business Meeting
held during the Annual Meeting of the Health Physics Society to participate.
Not all members are able to attend this meeting and a means of enfranchising
these members is needed.
Accordingly, early in February 1998, President, Vashek Vylet, acting with the
approval of the Board, approached Ralph Thomas requesting him to form and
chair a Nominating Committee consisting of three persons. The charge to the
Committee was to:
- Organize the election of officers in 1998 with this goal in mind
- Run the elections, review and tally the ballots
- Keep appropriate records so the Section Board could to validate the
election process and results
- Prepare a report of election activities for the information of the Section
members and its Boards
Nominations Committee
Chairman Thomas approached the two most immediate Past President's requesting
them that they join in this service. Both agreed without hesitation and thus
the Nominations Committee consisted of:
Robert May (Past President)
Lutz Moritz (Past President)
Ralph H. Thomas (Chair and Past President)
Call for Nominations
On 5 March 1998 the Nominating Committee sent out a call for nominations to
all Section members, with information of vacancies and explaining how to
submit nominations. Nominations were to be submitted by 20 March 1998
(Appendix 1). A second call for nominations was sent out by the Chair,
Nominations Committee on 20 March 1998, with the deadline for submissions
extended to 31 March 1998 (Appendix 2).
Slate of Candidates,
Nominations were received from six section members. All nominations were
validated by the Nominating Committee. The final slate of candidates which was
was closed on 2 April 1998 was:
President Elect: Joe McDonald, PNL
Secretary: Scott Schwahn, JLAB
News Letter Editor: Elaine Marshall, FNAL
Kristin Erickson, Mich. State University
Board Member: Mike Grissom, SLAC
Ed Lessard, BNL
Sayed Rokni, SLAC
Marcia Torres , ANL
Balloting
A ballot form and explanatory letter was sent out to all Section members by
the Nominating Committee on 25 May. The deadline for ballots to be received
was 20 June 1998 (Appendices 3 & 4).
All members on line were contacted by E-mail and the remainder by mail.
Two reminders to vote were sent on 4 and 11 June.
Vote Collecting and Tabulation
All ballots received by the chairman and were acknowledged. Members of the
Nominations Committee were kept regularly informed of the tabulations of
ballot by yhr Chairman.
Two electronic files and hard copies of all ballots were maintained.
Election Results
Members Voting 33
Members Voting by mail: 5
Members Voting by E-mail 28
Section Members 136
2 members abstained on some office elections
2 members wrote in candidates
The names of the persons voting were transmitted to the Secretary of the
Section, Scott Walker, for validation that they were members of the Section in
June 1998.
The results of the election will be announced at the Business meeting of the
Section on 14 July
Respectfully submitted:
Robert May (Past President)
Lutz Moritz (Past President)
Ralph H. Thomas (Chair and Past President)
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